Planning an event can be stressful, whether you’re organising a small or large one, and there are many things you can forget. This is why we’re here to help you plan the perfect event and ensure nothing gets forgotten.
Firstly, you need to start as early as possible. By getting organised early on it ensures you get first pick on all of the different suppliers (if you choose to outsource). It will also reduce stress levels by allowing you plenty of time to get your ducks in a row.
In this guide, we’ve considered the essential details that need to be included for every event.
1. What is the event?
Firstly you need to establish what your event is, so you don’t lose sight of your goal. Is it a birthday party? A business event? A wedding? Once you know what your event is you can then establish your budget. A business event will likely be paid for by the company, however, a personal event will probably come out of your pocket. Once you know who is covering the costs, you will then have an idea of the total budget, so you know what you have to spend.
2. Choose a date
While you may think choosing a date might be as simple as throwing a dart at a calendar, it does need quite a bit of time and consideration. For example, you should avoid a date which clashes with a big football game. Having an event which coincides with another big event could cause people to decline your invitation.
3. Don’t delay sending invitations
People book holidays in advance and like to get their diaries sorted as soon as possible, so giving the people you want to attend enough notice is essential. The last thing you want is for key people to miss your event because you only gave them a week’s notice. As soon as you have a date, you should send a ‘save the date’ and explain that more details will follow closer to the event.
4. Serve food
Whether your event is in the morning, evening or all day, you should always look to serve food. “I’m only here for the food” is a common line said at events, so you don’t want to risk letting them down (even if they do only say it as a joke). You can serve light bites or buffet style food if your event doesn’t require a sit-down meal.
5. Don’t forget toilets
While your venue might have toilets (unless you’re planning an outdoor event), you should always look to hire extra depending on how many guests you’re inviting. If you have one toilet for 100 guests, you might have some problems. Portaloos no longer need to be the classic plastic ones you find at festivals, you can hire luxury portable toilets too, so there’s an option to suit the style of any event.